Rent roll
See who has paid this month. Mark paid in one tap.
Learn more about Rent rollFree while in beta · Made for landlords in Europe
Run your rentals without the spreadsheet.
Landlord Manager keeps rent, leases, expenses and documents for 1 to 100+ properties in one calm place. Tenants get a simple portal of their own.
What is inside
Everything a small landlord needs, nothing they don't.
Tenant portal
Tenants see their own rent, receipts and shared files.
Learn more about Tenant portalExpenses and receipts
Log costs by category and keep the receipt with them.
Learn more about Expenses and receiptsDocuments and invoices
Leases, invoices, certificates, shared only when you choose.
Learn more about Documents and invoicesReminders and notifications
Rent, overdue alerts, lease and document expiry, sent for you.
Learn more about Reminders and notifications12 European currencies
EUR, GBP, CHF, PLN and eight more, set per property.
Learn more about 12 European currenciesAlso: tenants and leases, an activity timeline, charts, exports, optional UMeter energy use and light or dark themes. See all features
How it works
From empty account to a working rent roll in minutes.
Step 1: Add a property
Name it, set its currency and add its units. A single house is one unit; a block has many.
Step 2: Invite your tenant
Type their email. They join their own unit and see only their own home.
Step 3: Record the lease
Dates, rent, deposit and due day. The rent roll now knows what to expect.
Step 4: Generate rent, mark it paid
One click creates the month's rows. When money arrives, tap Mark paid.
Two views, one source of truth
Built for the landlord. Kind to the tenant.
For landlords
- Properties, units, leases and rent in one place
- Expenses with receipts, and charts per currency
- Documents with a private-by-default switch
- Email reminders so you do not have to chase first
For tenants
- Next payment, due date and payment history
- Download receipt (PDF) for paid months
- Documents the landlord chose to share
- Report an expense, and see landlord contact details
Documents & invoices
Every lease, invoice and certificate, findable.
Upload a file once and give it a category: Lease, Invoice, Receipt, Inspection report, Insurance, Energy certificate, Utility bill, Tax or Other. Search by name or filter by category. Files stay private until you switch on Share with tenant.
Invoices can carry an invoice number, vendor, issue and due date, amount and a paid or unpaid mark, so you can see what still needs paying.
How documents workPortfolios of 100+
Stays quick when you have a lot of properties.
Search by name, address or city, narrow the list with filters, and use Load more to bring in the next batch. Money is shown separately per currency, so a portfolio spread over several countries stays honest and readable, with no guessed exchange rates.
Working with a large portfolioSpreadsheet vs Landlord Manager
A spreadsheet is flexible. This is finished.
| Capability | Spreadsheet | Landlord Manager |
|---|---|---|
| See who has paid this month | SpreadsheetColour cells by hand | Landlord ManagerA status on every row: paid, pending, partial or overdue |
| Remind tenants about rent | SpreadsheetYou remember to write | Landlord ManagerEmails when rent is generated and when it is overdue |
| Give a tenant a receipt | SpreadsheetBuild and export a PDF yourself | Landlord ManagerDownload receipt (PDF) on a paid row |
| Let a tenant see their own data | SpreadsheetSend copies or share the whole file | Landlord ManagerA tenant portal that shows only their unit |
| Keep leases and invoices | SpreadsheetFolders on a drive, linked by hand | Landlord ManagerStored by category with the property, shared per file |
| Handle several currencies | SpreadsheetSeparate sheets and manual sums | Landlord ManagerTotals per currency, never converted |
| Use it on a phone | SpreadsheetPossible, but fiddly | Landlord ManagerBuilt phone-first |
| Build anything you can imagine | SpreadsheetFormulas and pivot tables, fully open | Landlord ManagerFixed workflows. Export CSV to go further |
What is Landlord Manager?
Landlord Manager is a web app for independent landlords in Europe. It keeps your properties, tenants, leases, rent, expenses and documents in one place. Tenants get a simple portal of their own. It is built for 1 to 20 units and stays quick with 100 or more.
Is it really free?
Yes. Landlord Manager is free while it is in beta, and there are no paid plans yet. You can export rent and expenses as CSV and download all your data from Settings at any time, so you are never locked in if things change later.
Can tenants pay rent through the app?
No. The app does not take payments. Tenants pay you the way they do today, for example by bank transfer. You then choose Mark paid on the rent roll. This keeps money out of the app and the process simple, and tenants can still download a PDF receipt.
How many properties can I manage?
The app is made for small landlords with 1 to 20 units, and it is also designed for portfolios of 100 or more properties. Search, filters and a Load more button keep the Properties page fast, and totals are shown per currency so large portfolios stay readable.
Which currencies are supported?
Twelve European currencies: EUR, GBP, CHF, PLN, CZK, HUF, RON, SEK, NOK, DKK, BGN and RSD. You choose one currency for each property. Totals are shown separately per currency and are never converted, so no figure depends on an exchange rate guess.
What can my tenants see?
A tenant sees only their own home: lease details, the next payment, payment history with PDF receipts, your contact details, and the documents you chose to share. They can report an expense they paid. They cannot see other units, other tenants or your private documents.
What documents can I store?
You can store leases, invoices, receipts, inspection reports, insurance papers, energy certificates, utility bills, tax files and anything else. Each file has a category and can be searched. Files stay private until you switch on Share with tenant. Invoices can also hold a vendor, dates, amount and paid status, and insurance papers and energy certificates can carry an expiry date with a reminder.
Can I see my energy use?
Optionally. If you or your tenant have a UMeter account, you can connect it and link each unit to a UMeter address. The app then shows monthly electricity and gas use. It only reads data, and a tenant's totals stay private unless the tenant chooses to share them with you. You can also store the electricity and gas EAN codes on a unit without connecting anything.
Does it work on my phone?
Yes. Landlord Manager runs in the browser on iPhone, Android and desktop, and the design starts from the phone screen with large touch targets. There is no app-store app yet. You can add the site to your home screen to open it like an app.
How is my data handled?
Your data is stored with hosting, file storage and email providers acting for us, as the privacy page describes. If you connect UMeter, the app also reads your energy totals from it. The app uses only essential cookies, so there is no cookie banner. You can download your data or delete your account yourself from Settings.
Put your rentals in order today.
Create an account in a minute. Free while in beta, and you can export or delete your data whenever you like.
No card needed