Features
One calm place for every rental.
Here is what Landlord Manager does, in plain words. Each section starts with the short answer.
Properties and units
Landlord Manager keeps every building and unit in one list, each with its own address, type and currency. Add a house with one unit or a block with many. For big portfolios, search, filters and Load more keep the page quick.
How to add a property- Types: apartment, house, commercial or other.
- Unit details: floor, size in m², bedrooms and bathrooms.
- Optional electricity and gas EAN codes (18 digits) and meter notes per unit.
- Search and filters, plus Load more, for 100+ properties.
Tenants and leases
You invite a tenant by email, and they join their own unit. Each unit has one active tenant. You then record the lease with dates, rent, deposit and rent due day, and the rent roll takes it from there.
How to invite a tenant- Invite links expire after 7 days.
- Lease warnings by email 30 and 7 days before the end.
- Remove a tenant to end the tenancy and free the unit.
Rent roll
The rent roll lists every active lease for the month with a clear status: paid, pending, partial or overdue. When money arrives you choose Mark paid and enter the amount and date. The app does not take payments, so you stay in control.
How to mark rent as paid- Generate records for a whole month in one click.
- Expected, collected and outstanding at the top, per currency.
- Search and filter, then Mark all shown as paid.
- Download receipt (PDF) on paid and partly paid rows, and Export CSV.
Expenses and receipts
Log each cost with a property, category, amount and date, and attach the receipt. Categories include repairs, insurance, mortgage, utilities, management fees and tax. Tenants can report an expense they paid, and you see it with a tenant label.
How to add an expense- Receipts are stored privately and open from the expense row.
- Filter by property.
- Export CSV for your accountant.
Documents and invoices
Upload leases, invoices, receipts, inspection reports, insurance papers, energy certificates, utility bills and tax files. Each has a category. Files are private until you switch on Share with tenant. A Documents page lists everything with search, filters and a category chip for each type.
How the Documents page works- Invoices can carry an invoice number, vendor, dates, amount and paid status.
- Share a file with the tenant of a unit with one switch.
- Insurance papers and energy certificates can carry an expiry date, with a reminder 30 and 7 days before.
- Search by name, invoice number or vendor, filter by category, and Export CSV.
Activity timeline
The timeline records events such as new units, invites, leases, rent payments and documents, newest first. It shows each property's story in order. Tenants see only the events that concern them.
Reading the timeline- Per-property timeline tab.
- Recent activity on your dashboard.
- Notifications page behind the bell.
Charts and exports
Finances shows income against expenses over 6 or 12 months and a breakdown of expenses by category. Totals appear separately for each currency, and the app never converts them. You can export rent and expenses as CSV.
Reading the Finances overview- Net this month, rent collected and occupancy on the dashboard.
- Export CSV on Rent roll and Expenses.
- Download my data in Settings.
Reminders and notifications
The app emails each tenant when you generate the month's rent records, reminds them 3 days before it is due, and alerts both of you when rent is overdue, on day 1, day 3 and day 7. You also get a warning 30 days and 7 days before a lease ends. A bell in the top bar collects the alerts in the app. Nothing to switch on.
Which emails are sent- Rent reminder to the tenant when records are generated and 3 days before the due date.
- Overdue alerts to tenant and landlord.
- Lease expiry warnings to landlords.
- In-app notifications, also for expiring documents and invoices that are due.
12 European currencies
Each property has its own currency, chosen from 12: EUR, GBP, CHF, PLN, CZK, HUF, RON, SEK, NOK, DKK, BGN and RSD. Totals are kept per currency, so you never see a number built on a guessed exchange rate.
How currencies work- Own flats in two countries? Each gets its own total.
- No exchange rates, no surprises.
Tenant portal
Tenants get their own simple view: home and lease details, the next payment, their payment history with receipts, documents you share, and your contact details. They cannot see other units or other tenants.
What tenants see- Report an expense to the landlord.
- Download receipt (PDF) for paid months.
- Nothing to learn: five menu items.
Your data stays yours
You can leave at any time. Export rent and expenses as CSV, download PDF receipts, download all your data from Settings, or delete your account. Deleting is permanent.
Download your data- Settings → Download my data.
- Settings → Change password.
- Settings → Delete account.
Energy use with UMeter
If you or your tenant use UMeter, you can connect it and link each unit to a UMeter address. The app then shows monthly electricity and gas use for the last 12 months. It is optional and read-only, and a tenant decides whether to share their totals with you.
Connect UMeter- Connect with UMeter's own consent screen, or paste an access token.
- Monthly totals only: electricity in kWh, gas in m³.
- A tenant's data is private unless they switch on sharing.
Light, dark and mobile-first
The interface follows your device's light or dark setting, and Settings lets you pin one. It is designed for phones first, with large touch targets, so it works as well at a tenant's door as at your desk.
Switch theme- System, Light and Dark in Settings → Appearance.
- Respects reduced motion and reduced transparency.